1. Important Information and Who We Are
Purpose of this Privacy Notice: This Privacy Notice is designed to inform you about how Hamila Data Engineering collects and processes your personal data when you use our website, sign up for newsletters, mailing lists, purchase services, or engage in conversations. Our website is not intended for children, and we do not knowingly collect data from children.
Complementary Notices: This Privacy Notice should be read in conjunction with any other privacy notices or fair processing notices that we may provide on specific occasions when we collect or process your personal data. It does not override those notices.
Controller: Hamila Data Engineering is the controller and responsible for your personal data. In this Privacy Notice, we may refer to ourselves as "Hamila Data Engineering," "we," "us," or "our."
Data Privacy Manager: We have appointed a data privacy manager to oversee questions related to this Privacy Notice. If you have any questions or requests regarding this Privacy Notice or your privacy rights, please contact the data privacy manager using the details provided below:
- Full Name of Legal Entity: Hamila Data Engineering
- Email Address: email@example.com
- Postal Address: Kolejowa 47A/130 Warsaw, Poland, 01-210
- Contact Details of EU Representative: Ievgen Bokhan
- ID: PL5272956821
Changes to the Privacy Notice: This version of the Privacy Notice was last updated on 19.01.2024. We may update this Privacy Notice from time to time, and the updated version will be posted on our website along with the effective date. It is important to ensure that your personal data remains accurate and current. Please notify us of any changes to your personal data during our relationship.
Third-Party Links: Our website may contain links to third-party websites, plug-ins, and applications. Clicking on these links or enabling connections to third-party services may allow these third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. We encourage you to read the privacy notice of every website you visit when leaving our website.
2. The Data We Collect About You
"Personal data" or "personal information" means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store, and transfer different types of personal data about you, which we have grouped into the following categories:
- Identity Data: This includes your first name and last name.
- Contact Data: This includes your email address and telephone numbers.
- Technical Data: This includes your internet protocol (IP) address, language, browser type and version, time zone setting, and location.
- Usage Data: This includes information about how you use our website, blog, and services, as well as the website from which you visited us.
- Marketing and Communications Data: This includes your preferences for receiving marketing communications from us and our third parties, your communication preferences, information about your business, your website domain, your address, your position, and your social data, such as avatar image and social network connections.
We may also collect, use, and share Aggregated Data for various purposes. Aggregated Data does not directly or indirectly identify you and is not considered personal data. However, if we combine Aggregated Data with your personal data, it will be treated as personal data and processed accordingly.
We do not collect any Special Categories of Personal Data about you, such as information about your race, ethnicity, religious beliefs, sex life, sexual orientation, political opinions, trade union membership, health, genetic data, or criminal convictions.
Consequences of Not Providing Personal Data: In cases where we are required by law or contract to collect personal data, failure to provide such data may result in our inability to perform the associated contract or legal obligation, which may lead to the cancellation of services.
3. How Your Personal Data Is Collected
We collect data from and about you through various methods, including:
Direct Interactions: You may provide your Identity and Contact Data by filling in forms, corresponding with us through various channels (e.g., email, phone), or subscribing to our services and newsletters.
Automated Technologies or Interactions: As you interact with our website, we may collect Technical Data through cookies, server logs, and similar technologies. We may also receive Technical Data if you visit other websites that employ our cookies.
Analytics and Marketing Technologies: We use analytics and marketing technologies, including but not limited to Google Analytics and remarketing tools, to enhance our services and target marketing efforts. You can manage your preferences for these technologies, including opting out, using relevant browser add-ons or settings.
Third-Party Cookies: Our website may use both first-party and third-party cookies. Please refer to our Cookies Policy section (Section 9) for more information.
4. How We Use Your Personal Data
We will only use your personal data when legally permitted. Most commonly, we use your personal data for the following purposes:
- To perform a contract we are about to enter into or have entered into with you.
- For our legitimate interests or those of a third party, provided your interests and fundamental rights do not override those interests.
- To comply with a legal or regulatory obligation.
We may also process your personal data based on your consent, especially when sending direct marketing communications via email or text message. You have the right to withdraw your consent at any time by contacting us.
Change of Purpose: We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason that is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis for doing so.
5. Disclosures of Your Personal Data
We may share your personal data with the following parties:
External Third Parties: Including but not limited to Google, Facebook, and CRM systems.
Business Transfers: In the event of a merger, acquisition, sale, or other business change, your personal data may be transferred to the new entity.
Third-Party Service Providers: We require all third-party service providers to respect the security of your personal data and process it in accordance with the law. We do not permit them to use your personal data for their own purposes, and they may only process your personal data for specified purposes and under our instructions.
6. Data Security
We have implemented appropriate security measures to prevent unauthorized access, use, alteration, or disclosure of your personal data. Access to your personal data is limited to employees, agents, contractors, and third parties with a legitimate business need to know. These parties process your personal data on our instructions and are subject to a duty of confidentiality.
We have procedures in place to handle suspected personal data breaches and will notify you and any relevant regulator of a breach if required by law.
7. Data Retention
We will retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including compliance with legal, accounting, or reporting requirements. Typically, we retain data for a period of five (5) years.
To determine the appropriate retention period, we consider the nature and sensitivity of the personal data, potential risks, purposes of processing, and applicable legal requirements. By law, we must keep basic customer information for five years after the customer relationship ends for tax purposes.
We may anonymize your personal data for research or statistical purposes, in which case it may be used indefinitely without further notice to you.
8. Your Legal Rights
Under certain circumstances, you have rights under data protection laws. Your rights include:
Access to Personal Data: You can request access to your personal data.
- Correction of Personal Data: You can request correction of your personal data if it is inaccurate or incomplete.
- Erasure of Personal Data: You can request the deletion or removal of your personal data.
- Objection to Processing: You can object to processing of your personal data when we rely on legitimate interests as the legal basis.
- Restriction of Processing: You can request the restriction of processing of your personal data under certain circumstances.
- Withdrawal of Consent: If we rely on consent for processing your personal data, you can withdraw your consent at any time.
To exercise your rights, please contact us using the contact details provided in (Section 1). We aim to respond to all legitimate requests within one month, but it may take longer if the request is complex or if you have made multiple requests.
- Lawful Basis: The legal basis for processing personal data, which may include performance of a contract, legitimate interests, legal or regulatory obligations, and consent.
- Legitimate Interests: The interests of our business in managing and conducting our operations while considering the potential impact on your rights and freedoms.
- Performance of Contract: Processing personal data when necessary for the performance of a contract.
- Special Categories of Personal Data: Sensitive personal data, such as information about race, religion, health, or criminal convictions.
- Data Subject Access Request: A request by an individual to access their personal data held by an organization.
You also have the right to lodge a complaint with the supervisory authority, the Information Commissioner's Office (ICO), if you believe your data protection rights have been violated (www.ico.org.uk).